Cafezee is a comprehensive cyber cafe management software that not only manages the customers and employees of the cyber cafe, but also secures the computers by restricting access to sensitive elements.

Prepaid Codes

The customers can unlock the client computers and start using them after entering a code purchased from the cash counter. These codes can be pre-printed or packaged or displayed as and when needed.

Prepaid Members

The customers have their own login and password that they can use to unlock the client computers and start using them.

Postpaid Schemes

Multiple postpaid schemes can be defined to setup different rates for different type of users. A client computer can be remotely unlocked from the server and given to a customer.

Other Sales, Purchases and Expenses

Sales of type other than the ones from PC usage like sale of sodas, Coke, Pepsi, printouts and scanning etc., can be added. A consolidated sales report can be printed. Purchases and other expenses can also be entered and accounted.

Happy hours, Transfer session, custom backgrounds, print monitoring and a bunch of other features make Cafezee - a complete cyber cafe management software and the most affordable one.

System Security

The control panel, network neighborhood, display and other sensitive Windows settings can all be hidden to prevent authorized access. Some of the Internet Explorer settings can also be hidden.

§         Capture all the websites or webpages visited by a customer.

§         Specify a time duration to restrict a prepaid member or a prepaid code account.The account can login only in this specified time range.

§         Control the printouts given by the users, Allow/Cancel a print job.

§         Automatically charge for the printouts.

§         Allow and ban applications by their path, window title.

§         Allow and ban websites by their site address, and website titile.

§         Providing the Last login information for prepaid member and prepaid code accounts.

§         Accept the customer details before starting a post-paid session.

§         Exit the selected cafezee client(s) from the server.

§         Get selected reports, automatically emailed to your email id.

§         Allows the option to provide the staff authentication for printing given by the customer.

§         Allows the option to display the Customer Details at server side and client side.

§         Attach a cash drawer to Cafezee.

§         Display the Information about the different icons used in the control Demo.

§         Checking the Firewall Blocking at server and client side.

§         Providing the Extra Information when the Client is in system tray.

§         Allowing the option to display the Cyber Cafe Name at client side.

§         New reports and more Configuration options

• Custom Language Settings
  
  
  Allows changing of the text displayed on the buttons, labels, and on all other controls in all Cafezee screens using Custom Language Settings.
• Bandwidth Monitoring
  
  
  Monitors the Bandwidth used by clients and warn the user of excess bandwidth usage.
• Event Logger
  
  
  Logs events of the server and client in a separate data file.
• Print Codes using MS Word template
  
  
  Supports printing of code using a word template, which can be redesigned by the user.
• Unlimited Slots in Postpaid schemes
  
  
  Supports creation of unlimited slots in the Post-Paid schemes.
• Security levels
  
  
  Selection of Security settings using security levels High, Low and No security.
• Round-off Amount
  
  
  Amount Paid entry to allow rounding of the Total Amount or enter desired amount.
• Export prepaid member details
  
  
  Option to export the prepaid member details to excel.

• Monitor XBoxes, Laptops
  
  
  Supports manual billing in the form of dummy clients to time Xbox, Laptops, Pool Tables or anything else in your cafe.
• Chat with your customers
  
  
  Chatting between the server and client computers now enable the customers to request services without ever getting out of their chairs.
• Supports sending a common message to all the customers
  
  
  The Send message to all feature enables the operator to broadcast announcements to all users in the cyber cafe simultaneously.
• Support to add minutes remotely
  
  
  Remotely extend prepaid sessions by right clicking on the corresponding client icons in the main server screen and selecting Add Minutes.
• Supports prepaid codes/tickets/coupons
  
  
  Prepaid Code functionality allows customers to unlock and use any computer by specifying a CODE, which they have to purchase from the cyber cafe. The code once purchased can be used until the minutes in the code expires.
• Supports prepaid customers
  
  
  Prepaid members of the cafe have their own login and password, which they can use to unlock the computers and start using them. They can renew their accounts by paying the staff. Various prepaid packages can be designed with fixed number of minutes and validity periods. The members can avail their usage and renewal reports when desired.
• Supports postpaid customers
  
  
  Various postpaid pricing schemes can be designed for various categories of customers. The staff selects the appropriate scheme to unlock the computer, and the customer gets charged according to the pricing defined for that particular postpaid scheme. Summarized information can be obtained from the Cafezee reports on the performance of each such scheme.
• Records all other transactions
  
  
  All sales, purchases and expenses can be recorded.
• Inventory management
  
  
  Cafezee now allows to maintain stock details; All the purchases or sales made will now affect the quantity of products sold in the cyber cafe, and one can view the updated stock position at any time by using the Inventory report.
• Account Settlement Shift Management and Day-Close Operations
  
  
  A very useful feature of Cafezee is its ability to mark all the records up to a period in time as "accounted", which means that the cafe owner has already collected the amount for those records from the staff. A cafe owner can choose to perform the settlement once in many days or many times in one day.
• Control clients from server
  
  
  All the client computers can be unlocked/locked/restarted/shutdown from the server.
• Save Clients Arrangement
  
  
  This feature allows the staff/Admin to save the positions of the client icons in the server main screen. The staff can use this option to arrange the client icons in a manner which resembles physical position of the client machines
• Server can be operated as a client
  
  
  If all the client computers are occupied by the customers, the server machine can be switched to the CLIENT-MODE and given to a customer. All the clients keep functioning even if the server goes down for a long period of time.
• Happy-hours
  
  
  Discount percentages can be defined for non-peak hours of the day and for different days of the week. Price is calculated considering both the pricing scheme and the happy hour.
• Transfer session (switch PC's)
  
  
  Sometimes, some applications may not be present in some computers but present in others.And if the customer wants to switch to a different computer in the middle of his session, the staff can then use the transfer session feature of Cafezee to shift the user from one computer to the other.
• Staff restrictions and rights
  
  
  Different staff members can be given different access rights with regards to the operation of Cafezee. For instance, some may be given a right to unlock the server and work on it, some may be given a right to modify client security settings etc.,
• Customizable Sales bill and Purchase bill
  
  
  Bills can be printed showing the PC usage amount and the amount from other services after a customer session.
• Extensive reporting
  
  
  • Transactions on a particular day
  • Daily collections over a period
  • Monthly collections over a period
  • List of prepaid members
  • Adjustments/Discounts given
  • Printer usage summary
  • Member renewals and usage history
  • Code renewals and Usage History
  • Settlments Details
  • Amount Paid differences report
  • Internet connection graph
  • Server ON/OFF graph
• Print-monitoring
  
  
  Cafezee monitors all the printer queues available on the Cafezee server machine and stores the document names and other details of all the documents printed. This feature has certain limitations.
• Internet connection monitoring
  
  
  The connectivity to the Internet is monitored and the data is presented in the form of a graph.
• Customizable screens
  
  
  The Customer Login and Logout screens can have a background designed by you.
• Check status from anywhere on web
  
  
  Figures like the number of clients in session, the total number of clients connected, the total amount collected after the last settlement etc., can be availed online from anywhere in the world from our web site.
• Standard time maintenance
  
  
  The Cafezee server time is synchronized with our main Server and all the Cafezee clients get synchronized with the Cafezee server, thus ensuring that the records are time stamped accurately.
• Your own currency and date settings
  
  
  Cafezee reads the currency and the date settings from the Windows Regional Settings, which can be modified according to your region.
• Restricted Windows access and Internet Explorer options
  
  
  The Windows Control Panel, Network Neighborhood, Display settings etc., can all be locked away from customer or staff access, thus reducing the maintenance costs drastically. Even the Internet Explorer settings can be restricted so as to prevent unauthorized alteration to its interface. Disk drives can be hidden and downloads disabled.
• Auto-Closes applications and active-downloads when customer leaves
  
  
  Cafezee can automatically close all the applications and downloads started by a customer once he logs out. This helps avoid embarrassing moments from objectionable sites left behind by the previous customer. Also, this helps in optimizing the available bandwidth by stopping all the downloads started by the customer.
• Allowed Applications
  
  
  Cafezee allows the users to use some applications without starting their session. These applications can be specified using the Allowed Applications feature.
• Banned Applications
  
  
  You can use this option to restrict users from accessing specified applications and web-sites.
• Automatic database backups
  
  
  Cafezee regularly makes backup copies of its database in the local drive itself, and also automatically repairs any errors in the database. The print monitoring and connectivity data is cleaned up at regular intervals.
• Database is encrypted and protected
  
  
  The Cafezee database is encrypted and password protected so that nobody can tamper the data records.
• Discounting and Adjustments
  
  
  Cash discounts can be given to postpaid customers in case their was a lapse in the service provided by the cafe (typically, a break in the Internet connection etc.,) And for the prepaid customers, their minutes can be adjusted. A report showing all the records where adjustments were made can be availed to query the staff on each adjustment given.
• Auto Detection of Clients
  
  
  Allows detecting of the laptop clients connected to the same network as of the Cafezee server using the Auto-detection of clients feature.
• Grouping of Security Clients
  
  
  Allows grouping of the clients and applying of different security settings to different groups directly from the server.
• Language Settings
  
  
  Language settings can be easily changed and/or can be exported to other file formats as Cafezee now uses the xml file format to save the language data.
• Wake On LAN
  
  
  Invoke/Switch on the client computers that were earlier connected to the Cafezee server computer from the Cafezee server program using the Wake on LAN feature.
• System Tray
  
  
  Display the Cafezee server and the client program in the System Tray and Providing some extra Information by right click option on the Client.

• Product : Products are physical items whose quantity is to be tracked when they are sold. The stock available for these type of items can be checked from the Inventory Report. E.g.: Coke, CDs, etc.
• Service : Cyber cafes normally offer other services like printing and scanning for which the quantity remaining or tracking inventory does not apply.
• Code : A code type sale has to be made before the code is given to the customer wants to use a computer. Codes are capable of unlocking the client computers for usage.
• PC-Usage : A code type sale has to be made before the code is given to the customer wanting to use a computer. Codes are capable of unlocking the client computers for usage.
• Package : A package type sale is made when a prepaid member account is renewed using a prepaid package. A prepaid package is nothing but a set of {minutes, validity period and amount}.
• Others : Allows adding of a custom service which is not defined in the Products and Services list and allows entering of the desired amount for the entered service.
  
  Click here to learn how to add a sale.

• Purchase product's to be sold from the cyber cafe (example: purchasing 100 Coke cans from a vendor.
• Other expenses (Salaries to staff, PC repairs ..)
  
  Click here to learn how to add a purchase.

• Prepaid Code
  
  

  The customer buys a prepaid coupon or a code from the employee of the cyber cafe that can be used to unlock one of the computers in the cyber cafe. Typically, the codes are used in the following manner:

  1. Administrator generate codes of multiple duration
  2. Staff sells the code to a customer.
  3. Customer uses the code to unlock the client computers and start using them.
  4. Repeat steps 2 and 3 for each customer who wants to use a computer.

  Click here for more details on using Prepaid Codes.

• Prepaid Member
  
  

  In this type of access, the customer is a member of the cyber cafe having his/her own login and password, which can be used to unlock the computers in the cyber cafe. The member needs to maintain a balance of MINUTES in his account and these MINUTES can be added to his account on purchase of Prepaid Packages. Using the prepaid members scheme is typically done as follows:
  
  

  1. Create a prepaid member
  2. Add minutes to his account
  3. The prepaid member uses his login and password to unlock the client computers in the cyber cafe and starts using them, until his prepaid time expires.

1. The administrator creates postpaid schemes applicable in his cyber cafe.
2. When a customer wants to use a computer in the cyber café, the staff right clicks on an Idle client computers Icon and starts a session after selecting the appropriate scheme from a list of schemes defined in step 1 above.
3. The customer pays after he has finished using the computer.