Preferences |
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Purpose:
Allows Setting of common settings to Cafezee Server and client programs.Description:
The settings are divided into the following categories General Settings § Registration Settings Prepaid § Prepaid Code Accounts § Bill Settings Other Settings § Language Settings § Bandwidth Settings § Emailing Reports § Customer Details General Settings : Auto start Cafezee Server program every time this server starts Starts Cafezee server program as soon as the system is switched on. Set this option to restrict the logged in staff from accessing other programs on the Server except the Cafezee program. These restrictions are based on the security settings applied on the staff. Maintain standard date & time in synchronization with Cafezee timeserver Updates the date & time setting of the Server with the date & time of the Cafezee timeserver. Use this option to restrict the change in date & time setting. Cafezee updates the date and time every half an hour. Synchronize date & time of clients with this system's date & time (Always recommended) Updates the date and time in client systems with the date and time of the server system. Use this option to maintain the same date & time in all the clients as that of the server. If a customer changes the date and time, it would be reset by Cafezee program. You can also restrict a client from accessing the date & time setting by hiding the Date and time control panel setting from the Security Settings screen. Default Internet explorer home page for server and clients Updates the default home page for the Internet explorer in the client and the server systems with the specified setting. Use this option to reset the home page back to the specified setting. The clients while browsing may set the home page to web sites, which is not desirable by the Administrator, so to reset the page to other web site use this setting. Turn this option off by setting the home page to blank text so that Cafezee does not reset the homepage. Synchronize security settings to clients Selecting this option allows access to the Client Security screen that allows setting of different security settings to different groups of clients. This screen cannot be accessed if the above setting is not selected. Display Cafezee in Tray Displays the Cafezee serve and the Client programs in the System tray whenever they are minimized. The user either has to double click on the Cafezee icon in the tray or Right Click to maximize the screen again. This setting is common both for the server and the client. And it can Display the Extra Information for the Client. When we right click on the Icon When its in System Tray, then it shows the information like Amount to be paid, Minutes remaining and Minutes used by the Client. This Information will be displayed at the Client side only when we select this option only. Disabling the Cafezee Name Disables the Cafezee Name option, i.e. the administrator would be able to disable the cafezee name at client desktop if the above option is selected. Disable View client desktop Disables the View Client Desktop option, i.e. neither the Administrator nor the Staff would be able to use this feature to see the snapshot of the client desktop if the above option is selected. Flash Client icons when time left is___minutes Allows specifying of the duration in minutes before the session expires at which the client icons at the server starts blinking. This option is used to alert the staff of any sessions that are going to expire after the specified minutes. Registration Settings: Allows entering of the Cyber Café Name, Cafezee Registration Number and the administrator's Email Registration Number is the license given by the Cafezee Support to use the Server program with a registered license. Any licensing problem must be communicated to Cafezee support. You can communicate to Cafezee support by sending a message from the Customer Support screen; you can also communicate by sending an email to admin@cafezee.com Café owners email ID is the email address to which the Cafezee sends the replies to the queries sent using the Customer Support screen. This must be the same email id that was used for registering Cafezee. Any change in the administrator email id must be immediately communicated to Cafezee. Prepaid : Minimum Prepaid Duration Allows specifying of value in minutes that would be deducted from the Prepaid accounts (Prepaid Member and Prepaid Code accounts) automatically if the number of minutes used is less than the specified value. Use this option in situation where you want to deduct 15 minutes every time a prepaid session is closed. Generally few of the clients visit cafés to check their mails, they would finish this within a minute and leave, and so no minutes are deducted from the user account, setting a minimum value here would ensure that the specified number of minutes are deducted from the user account every time the user closes the session. The minutes does not enter into negative value, i.e. if the value is set to 15 and if a user has only 5 minutes left, then after using the 5 minutes, the remaining minutes would be zero and not 5 - 15. Do not carry forward the Validity Whenever a prepaid account is renewed, the validity (number of days) of the renewal is added to the existing Use Before date. Selecting this option would ensure that the validity is added from the current date instead of adding it to the existing value. For example, assuming that the current date is 10 Jul 2006 and if a prepaid member's account A has 15 minutes remaining and Use Before is 25 Jul 2006, then if it is renewed using a package/code that has 60 minutes and 4 days as validity then
1.Use Before = 10 Jul 2006 (Current Date) + 4 days = 14 Jul 2006 2.As Use Before is less than the existing validity 25 Jul 2005 the resultant validity is set to 25 Jul 2006 Disable Renew at Client Selecting this option will disable the Renew option in the client program and so a customer cannot renew the account from the client program. The account can still be renewed from the server, but the minutes renewed to the account would not be reflected immediately at the client. The client has to restart the session, by logging into Cafezee again to use the newly added minutes. The renew option is also disabled automatically, if an expired prepaid session is not closed if the time exceeds the time specified in the Automatically Close the timed out session in ___ Minutes. Automatically close the timed out sessions Selecting this Option automatically closes the client session one or more minutes after the expiry of the prepaid time. Use this option to automatically close the prepaid sessions if their remaining minutes are expired. To turn off this feature enter 0 as the minutes. Prepaid Code : Display codes when they are sold There are two ways in which the codes can be sold: 1. A code is displayed and printed as soon as it is sold to a customer. The customer can then use the printed code to unlock any client computer and start using it. This option is the default option in Cafezee, but there is the risk of the staff misusing the codes. Select the above option (Display codes when they are sold) to use this type of code sale method. 2.The codes can be printed and packaged in sealed envelopes to hide the codes, and subsequently allow computer time to be sold as any other product. In this option the code is secured from the Staff. This option can be selected from the Preferences Use for printing code Selecting the above option allows codes to be printed on a printer other than the default printer. Print code in customized format Selecting the above option allows to print the codes in a format as designed in the CodesTemplate.doc word file. Cafezee uses the mail merge feature of MS Word for printing the codes in custom format. The active document of the word file can be customized as per the user requirement, but must not violate the following restrictions: 1.Must not delete all the mail merge fields <<Product>>, <<Code>>, <<Code_ID>>, <<Minutes>>, <<Validity>> 2. Must not change any of the mail merge options. The user can hide a few fields by deleting the corresponding mail merge fields. Click on the Customize template button to customize the word document. Specify characters that must be used for code generation The characters that must be used for code generation can be specified by selecting the Character Range option in the For code Generation use frame. Cafezee by default generates the codes only in lower case by using both the numbers and lower case alphabets. This combination of characters can be restricted to only capital letters or only numbers, or can be extended to include also the upper case alphabets, etc. by selecting the range of characters from the "From" and "To" list boxes. While deleting the codes delete also the Use Before expired codes Allows deleting of the codes whose Use Before value is less than today's date, when the Delete Expired codes button in View Codes screen is clicked. Cafezee initially treats only those codes, whose Remaining Minutes are zero and hence only those codes whose minutes are zero are deleted. Selecting the above option will also include Use Before expired codes as the expired codes. Accounts: Tax Percentage By entered would be applied to every transaction by default, which can be edited from the transaction window. Make Customer Name mandatory Makes the Customer Name in the Login screen, Sold To entry in the sales screen mandatory. Setting this option will also make the Client Name mandatory when starting a session from the client or the server. Set Amount Paid to Bill Amount Use this option to fill the Amount Paid field with the value of the Total Amount, which can be later edited by staff as required.
Settings
Or Use the shortcut key Ctrl + R |
Example Assuming that you want to warn the customers of the excess bandwidth usage for 5 MB in 1 hour.
Or Enter the Bandwidth as 5 MB Enter the duration in minutes as 60. |
